Brief Role Description

Volkswagen Group Middle East is seeking a detail-oriented, analytical, and results-driven Distribution & Planning Officer to support vehicle production planning, order management, distribution, and sales performance across the region.
This role plays a key part in ensuring vehicle production allocations are effectively managed in line with Audi AG requirements, dealer demand, and regional sales objectives. The successful candidate will provide accurate reporting, monitor budget performance, support production planning activities, and deliver actionable insights to support management decision-making and enhance operational efficiency across the business.

Key Responsibilities

Production Planning, Order Management & Distribution

• Manage vehicle orders, order banks, special and fleet orders, and distribution in line with production allocations and regional requirements.
• Act as the main point of contact with Audi AG on production planning, vehicle allocations, and order management matters.
• Coordinate weekly production planning activities with Audi AG, including requests for production increases or decreases based on market demand.
• Monitor production fulfilment against Audi AG requirements to ensure optimal vehicle availability across the region.
• Address and resolve dealer-related issues concerning vehicle stock, customer orders, and order fulfilment.
• Monitor stock movements and ordering trends, identifying opportunities to improve vehicle allocation and distribution efficiency.
• Cover order management, production planning, and stock flow in the absence of the Planning & Sales Performance Manager.

Distribution Systems & Dealer Support

• Provide user support and training to dealers on NADCON and NADIN distribution systems.
• Ensure the accuracy, integrity, and reliability of distribution system data in line with Audi Middle East requirements.
• Support dealers in resolving system-related issues and improving the effective use of distribution tools.

Reporting, Budget Monitoring & Financial Analysis

• Support senior management in short-term tactical budget planning and monitoring.
• Monitor actual expenditure against planned budgets, analyzing spending figures and identifying variances.
• Track expenditure by sales channel and prepare regular budget performance reports.
• Conduct annual spending reconciliations and coordinate the annual claiming of receivables from Audi AG.
• Prepare month-end reports and generate ad hoc reports as required by management.
• Generate and analyze sales and production reports, including order bank, dealer order plan, stock, and forecasting reports.
• Monitor ordering trends and provide analytical insights and recommendations to improve sales and production planning.
• Steer reporting activities related to KSA CAFÉ regulatory requirements.

Business Intelligence & Performance Reporting

• Develop, maintain, and continuously improve reporting dashboards using QlikSense and other business intelligence tools.
• Manage reporting and analytical projects in coordination with the IT department.
• Prepare management presentations and reports for internal, dealer, and Audi Middle East meetings.
• Use Audi Middle East reporting tools, including QlikView, to support sales performance analysis and business reviews.
• Identify opportunities to improve reporting processes, data accuracy, and analytical capability.

Stakeholder Management & Business Support

• Collaborate with sales, planning, finance, dealers, and internal stakeholders to coordinate distribution and planning.
• Support brand sales decisions by providing accurate reporting, market insights, and analytical recommendations.
• Align production allocations and vehicle distribution with regional market requirements and Audi Middle East sales objectives.

Qualification requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, Economics, Logistics, or a related discipline.
  2–5 years of relevant experience in the automotive industry, demand planning, supply chain, logistics, distribution, or business reporting.
  Understanding of automotive sales, ordering, production planning, and procurement processes.
  Strong analytical skills and a high affinity for numbers, with the ability to interpret data and translate findings into meaningful business insights.
  Advanced Microsoft Excel skills and strong computer literacy.
  Experience with business intelligence and reporting tools such as QlikSense, QlikView, or Power BI would be an advantage.
  Strong attention to detail, accuracy, and data integrity.
  Ability to manage multiple priorities, work under pressure, and consistently meet deadlines.
  Excellent organizational and coordination skills, with the ability to manage multiple stakeholders and take ownership of assigned responsibilities.
  Strong problem-solving skills and a proactive approach to identifying process improvements.
  Excellent written and verbal communication skills in English.

Skills