AP Business Inquiry Specialistng employee (f/m/d)
AP Business Inquiry Specialistng employee (f/m/d)
Ajax, ON, CA, L1S 7G7
AP Business Inquiry Specialistng employee (f/m/d)
It’s more than just a career; it’s a passion. While we love our vehicles, we recognize that it’s the people behind them who truly make them exceptional. We cherish our open and speak-up culture, embrace our commitment to social responsibility, celebrate diversity, innovate boldly, take pride in what we do, and thrive together as a team.
At Volkswagen Group Canada, Inc. we value initiative, creativity, teamwork, and high performance within a dynamic and engaging environment. Our shared goal across all departments and brands is to uphold superior standards and provide a consistent, outstanding brand experience.
Why Join Us?
-
Competitive compensation and comprehensive benefits
-
Opportunities for growth and development
-
A flexible, collaborative work culture
-
The chance to work with innovative Volkswagen and Audi vehicles
Bring your passion and ideas to a team that’s shaping the future of mobility. Apply today and drive your career forward with Volkswagen Group Canada, Inc.
Role Description
The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for multiple VW Group Companies including Volkswagen, Audi, Bentley, Lamborghini, ADMT, CARIAD, Factory Production, and Electric Vehicle Infrastructure.
The AP Business Inquiry Specialist is responsible for timely responses addressing vendor related inquiries and business owner rejections, in accordance with corporate policies and procedures effectively and efficiently for Volkswagen Group Canada Accounting shared services.
In addition, this role is also responsible for ensuring monthly reconciliations and actions are taken for aged items
Key Responsibilities
- Serve as the primary point of contact for vendor and employee accounts payable inquiries, ensuring timely and professional issue resolution.
- Support vendor management activities, including vendor inquiries, bank verifications, onboarding documentation, and payment portal support.
- Investigate and resolve invoice discrepancies, payment exceptions, and other accounts payable issues.
- Perform reconciliations and analyze purchase orders, invoices, goods receipts, and vendor accounts to identify and resolve discrepancies.
- Prepare and distribute accounts payable reports, including aging analyses, invoice reviews, accrual reporting, and rejection reporting.
- Monitor invoice processing timelines and follow up with stakeholders to support compliance with supplier payment terms.
- Drive process improvements, maintain documentation and procedures, and support accounts payable projects, system enhancements, and testing activities.
Qualifications
Formal Education
- Associate Degree or College Diploma (or equivalent working experience)
Experience
- 2+ years of Accounts Payable experience in a large corporate environment.
- Experience managing high volumes of inquiries, transactions, and competing priorities in a fast-paced environment.
Competencies
- Strong organizational skills with the ability to prioritize, multitask, and manage a high volume of work.
- Exceptional customer service, communication, and interpersonal skills.
- Strong attention to detail and commitment to accuracy.
- Positive attitude with the ability to work effectively both independently and as part of a team.
- Continuous improvement mindset with a focus on process optimization and operational efficiency.
Specialized Skills, Knowledge, or Certifications
- Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
- Knowledge of Accounts Payable processes, invoice management, reconciliations, and vendor support functions.
Work Flexibility
- This position is Hybrid, requiring a minimum of 3+ days in office.
Salary range is dependent on factors such as industry-based experience, skills, training, credentials, and other qualifications. The salary range for this role is $50,000-$68,000, actual pay may vary based on experience, education, and internal compensation practices.
Why You’ll Love Working Here
Full-time employees of Volkswagen Group Canada, Inc. enjoy these benefits:
-
Health Insurance Coverage: We offer comprehensive health, dental, and vision insurance, including a flexible plan to ensure employees and their families have access to quality healthcare tailored to their needs.
-
Health Spending Account: Extra support for your wellness needs.
-
Retirement Plans & Savings: We offer a competitive defined contribution retirement plan and a generous savings match to help employees prepare for their future
-
Compensation: We recognize individual contributions and share company success through our Bonus & Merit Program, fostering a pay-for-performance culture
-
Vehicle Leasing and Purchase Programs: Employees and eligible family members can lease up to four vehicles annually at discounted rates, providing convenience and cost savings.
-
Work Environment: Our facility inspires creativity and productivity, fostering an empowering hybrid work environment (where applicable) allowing employees can perform at their best.
-
Personal Days: We value work-life balance and offer personal days for your discretion, whether for personal reasons, recharging, or celebrating important holidays or events.
-
Volunteer Days: These days allow employees to support meaningful charities aligned with our values and social responsibility.
-
Company Designated Holidays: We recognize the importance of celebrating the holiday season with our team. Therefore, we reserve specific company holidays in December to ensure employees can enjoy the festivities.
-
Wellness Programs: We prioritize our employees’ holistic well-being through initiatives like discounted gym memberships and mental health resources to support physical, mental, and emotional health.
-
Tuition Reimbursement: Part of our commitment to employee growth, this benefit covers approved course expenses to support ongoing education and long-term career development.
Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Volkswagen Group Canada uses AI tools integrated with our applicant tracking system to screen applications for validity and completeness.
Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, provincial, or local laws.
Volkswagen Group Canada Inc. is committed to accessibility and inclusive hiring under. We welcome and support applicants with disabilities through every stage of the recruitment process. If you require an accommodation at any point—such as for an interview, assessment, or application—please notify your recruiter or email us in advance at VGCAHumanResources@vw.ca. We’ll work with you to arrange reasonable accommodation to meet your needs.
It’s more than just a career; it’s a passion. While we love our vehicles, we recognize that it’s the people behind them who truly make them exceptional. We cherish our open and speak-up culture, embrace our commitment to social responsibility, celebrate diversity, innovate boldly, take pride in what we do, and thrive together as a team.
At Volkswagen Group Canada, Inc. we value initiative, creativity, teamwork, and high performance within a dynamic and engaging environment. Our shared goal across all departments and brands is to uphold superior standards and provide a consistent, outstanding brand experience.
Why Join Us?
-
Competitive compensation and comprehensive benefits
-
Opportunities for growth and development
-
A flexible, collaborative work culture
-
The chance to work with innovative Volkswagen and Audi vehicles
Bring your passion and ideas to a team that’s shaping the future of mobility. Apply today and drive your career forward with Volkswagen Group Canada, Inc.
Role Description
The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for multiple VW Group Companies including Volkswagen, Audi, Bentley, Lamborghini, ADMT, CARIAD, Factory Production, and Electric Vehicle Infrastructure.
The AP Business Inquiry Specialist is responsible for timely responses addressing vendor related inquiries and business owner rejections, in accordance with corporate policies and procedures effectively and efficiently for Volkswagen Group Canada Accounting shared services.
In addition, this role is also responsible for ensuring monthly reconciliations and actions are taken for aged items
Key Responsibilities
- Serve as the primary point of contact for vendor and employee accounts payable inquiries, ensuring timely and professional issue resolution.
- Support vendor management activities, including vendor inquiries, bank verifications, onboarding documentation, and payment portal support.
- Investigate and resolve invoice discrepancies, payment exceptions, and other accounts payable issues.
- Perform reconciliations and analyze purchase orders, invoices, goods receipts, and vendor accounts to identify and resolve discrepancies.
- Prepare and distribute accounts payable reports, including aging analyses, invoice reviews, accrual reporting, and rejection reporting.
- Monitor invoice processing timelines and follow up with stakeholders to support compliance with supplier payment terms.
- Drive process improvements, maintain documentation and procedures, and support accounts payable projects, system enhancements, and testing activities.
Qualifications
Formal Education
- Associate Degree or College Diploma (or equivalent working experience)
Experience
- 2+ years of Accounts Payable experience in a large corporate environment.
- Experience managing high volumes of inquiries, transactions, and competing priorities in a fast-paced environment.
Competencies
- Strong organizational skills with the ability to prioritize, multitask, and manage a high volume of work.
- Exceptional customer service, communication, and interpersonal skills.
- Strong attention to detail and commitment to accuracy.
- Positive attitude with the ability to work effectively both independently and as part of a team.
- Continuous improvement mindset with a focus on process optimization and operational efficiency.
Specialized Skills, Knowledge, or Certifications
- Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
- Knowledge of Accounts Payable processes, invoice management, reconciliations, and vendor support functions.
Work Flexibility
- This position is Hybrid, requiring a minimum of 3+ days in office.
Salary range is dependent on factors such as industry-based experience, skills, training, credentials, and other qualifications. The salary range for this role is $50,000-$68,000, actual pay may vary based on experience, education, and internal compensation practices.
Why You’ll Love Working Here
Full-time employees of Volkswagen Group Canada, Inc. enjoy these benefits:
-
Health Insurance Coverage: We offer comprehensive health, dental, and vision insurance, including a flexible plan to ensure employees and their families have access to quality healthcare tailored to their needs.
-
Health Spending Account: Extra support for your wellness needs.
-
Retirement Plans & Savings: We offer a competitive defined contribution retirement plan and a generous savings match to help employees prepare for their future
-
Compensation: We recognize individual contributions and share company success through our Bonus & Merit Program, fostering a pay-for-performance culture
-
Vehicle Leasing and Purchase Programs: Employees and eligible family members can lease up to four vehicles annually at discounted rates, providing convenience and cost savings.
-
Work Environment: Our facility inspires creativity and productivity, fostering an empowering hybrid work environment (where applicable) allowing employees can perform at their best.
-
Personal Days: We value work-life balance and offer personal days for your discretion, whether for personal reasons, recharging, or celebrating important holidays or events.
-
Volunteer Days: These days allow employees to support meaningful charities aligned with our values and social responsibility.
-
Company Designated Holidays: We recognize the importance of celebrating the holiday season with our team. Therefore, we reserve specific company holidays in December to ensure employees can enjoy the festivities.
-
Wellness Programs: We prioritize our employees’ holistic well-being through initiatives like discounted gym memberships and mental health resources to support physical, mental, and emotional health.
-
Tuition Reimbursement: Part of our commitment to employee growth, this benefit covers approved course expenses to support ongoing education and long-term career development.
Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Volkswagen Group Canada uses AI tools integrated with our applicant tracking system to screen applications for validity and completeness.
Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, provincial, or local laws.
Volkswagen Group Canada Inc. is committed to accessibility and inclusive hiring under. We welcome and support applicants with disabilities through every stage of the recruitment process. If you require an accommodation at any point—such as for an interview, assessment, or application—please notify your recruiter or email us in advance at VGCAHumanResources@vw.ca. We’ll work with you to arrange reasonable accommodation to meet your needs.
Ajax, ON, CA, L1S 7G7